File and Description Naming Guidelines

Below are the File and Description Naming Requirements. Please read carefully as these guidelines are REQUIRED. Your Permit will NOT be reviewed if the guidelines below are not met.

File Naming Standards for Electronic Plans

  • ONLY PDF documents will be accepted.
  • Do NOT use commas, # signs or other symbols in your file names. Our system will not upload those files correctly.
  • PDF files shall have only one layer (flattened) without any embedded objects.
  • PDF files MUST NOT be encrypted, locked or password protected.
  • Documents should be scanned at no greater than 300 dpi.
  • Adobe Portfolio PDF types are not accepted.
  • The total upload for the plan set should not exceed 2 GB

Initial Document Uploads

The City of Coral Springs naming standard includes the following parts:

  1. A three-digit number used to control the sort order of documents during review and establish the position in the final set. The position should match what is shown on your cover sheet and plan index by section. Example: Civil, Architectural, Structural, etc. Using a consistent file name simplifies and streamlines the review process.
  2. A short description of the type of document, e.g., Civil, Architectural, Calcs, etc. Be sure you have separate files for each group of files. For example, all "Architectural" sheets should be in one file and all "Civil" sheets in another file.

Applications, NOA’s, NOC’s, Digitally Signed Documents and Contractor Registration Documents MUST be submitted as separate PDFs and grouped by file type.

EXAMPLE FILE NAMES FOR AN INITIAL UPLOAD OF DOCUMENTS

Document Name Description Field Name
 000-General   Initial Submittal
 100-Demolition   Initial Submittal
 200-Civil   Initial Submittal
 300-Landscape   Initial Submittal
 400-Site   Initial Submittal
 500-Life Safety   Initial Submittal
 600-Architectural   Initial Submittal
 700-Interior Design  Initial Submittal
 800-Structural   Initial Submittal
 900-Mechanical  Initial Submittal
 1000-Plumbing  Initial Submittal
1100-Fire Protection  Initial Submittal
 1200-Electrical  Initial Submittal
 1300-AV Equipment  Initial Submittal

 

Changes to Permit Documents

You may need to provide changed documents during the review process or after the permit has been issued. The naming convention is slightly different.

Changes made during the review process. (Corrections)

If plan review comments result in revised sheets having to be submitted:

  • DO NOT UPLOAD A NEW SHEET. The ENTIRE file for the specific section that was rejected must be uploaded.
  • Verify that the all changes are clouded on the plans with a revision delta and the revision recorded in the revision block.
  • The revised set should be named the same as the original file. Our E-Plan Software will automatically add a revision number to the end of the file name.
  • Upload an additional 8.5 x 11 file with a narrative addressing each correction by sheet number. NOTE: Changes to plans will not be accepted without narrative.

EXAMPLE FILE NAMES FOR CHANGED DOCUMENTS WHILE IN REVIEW

Document Name Description Field Name
600-ARCHITECTRUAL.PDF  Correction
601-ARCHITECTURAL-NARRATIVE.PDF  Narrative
1100-FIRE PROTECTION.PDF  Correction
1101-FIRE PROTECTION-NARRATIVE.PDF  Narrative

 

Changes Made After the Permit Is Issued (Revisions)

If you make changes to approved plans after the permit has been issued which require additional plan review:

  • The entire discipline file set should be uploaded.
  • Verify that the all changes are clouded on the plans with a revision delta and the revision recorded in the revision block.
  • The revised set should be named the same as the original files. In the description field add “Revision”.
  • Upload an additional 8.5 x 11 file with a narrative explaining what sheets were revised and a brief description of what was changed. NOTE: Changes to plans will not be accepted without narrative.

EXAMPLE FILE NAMES FOR CHANGED DOCUMENTS AFTER PERMIT IS ISSUED

Document Name Description Field Name
800-STRUCTRUAL.PDF   Revision
801-STRUCTRUAL-NARRATIVE.PDF Narrative
802-STRUCTURAL CALCS.PDF Revision
803-STRUCTURAL CALCS-NARRATIVE.PDF  
Narrative